COALTECHNOLOGYASSOCIATION

CLEARWATER CLEAN COAL CONFERENCE

  

GUIDELINES FOR AUTHORS

INTRODUCTION

The Conference Committee's goal is to offer a comprehensive and informative program on coal utilization and fuel systems and, therefore, has set high standards for speakers, so that the conference will maintain its reputation as the premier vehicle for presenting the latest technological developments in improving and enhancing the utilization of coal by industrial and utility users. The Committee requires that the materials offered by speakers are presented in the most effective way; and these Guidelines have been prepared to assist speakers in preparing their formal papers and oral presentations.  All technical papers will be included in the Proceedings. It is important the speakers adhere to the timetable that has been set in order that conference materials may be prepared and available when needed.

CONFERENCE DRESS:  Conference dress is business casual, i.e., no jackets and no ties.  This is for all attendees:  speakers, session chairs, and panel and tutorial chairs.  With such a long day and intensive schedule, we want our attendees to be as comfortable as possible.

IMPORTANT DEADLINES

  • Prior to January 31st – The Speaker Registration Fee of $695 must be received.
  • The Sheraton Sand Key (727/595-1611) must be contacted for room reservations.
  • April 16, 2010 – An original manuscript must be submitted via email to CTA. Email submissions are required.  Files should be transmitted in .pdf format (using Adobe).  Our goal is to reproduce the Proceedings from the electronic files and eliminate the need to scan the papers.  This results in a CD-ROM that is "print friendly".  If you are unable to convert your manuscript file to .pdf, contact Barbara Sakkestad for assistance (BarbaraSak@aol.com)

NO FAXED SUBMISSIONS!

MANUSCRIPTS

Proceedings will be distributed at the conference on June 6th. The following items should be considered as you prepare your manuscript:

  • Your paper -- submitted electronically in .pdf format will be reproduced exactly as submitted.  We are also producing a printed volume of the Proceedings and the CD-ROM version that you submit will be used for this purpose.
  • Length of Paper – Your manuscript, including illustrations, may not exceed 12 single-spaced pages. If you elect to exceed the 12-page limitation, there is a $100/page charge. Manuscripts should be accompanied by checks covering the appropriate amount which is determined by multiplying pages 13 and above by $100.  Illustrations are included in the 12-page allotment.
  • Manuscript Format – Your paper must be submitted to fit standard U.S. paper size (8½ x 11 inches).  Allow at least a 1" margin at the bottom of each page so that we may include the page number in the Proceedings.
  • Authors With More Than One Paper -- The registration fee covers one technical paper; authors submitting more than one paper must include an additional $100 per paper.

DO NOT NUMBER THE PAGES IN YOUR MANUSCRIPT.  We will assign page numbers.  THIS IS VERY IMPORTANT IN ORDER TO PAGINATE THE ENTIRE BOOK.  Also, do not include reference lines with company names, logos, etc. on the bottom or top of your pages.  There is a $20 per page charge for each page that must be edited.  There is a $25 charge for resubmission of papers.  Please proofread and obtain approvals before submission.  Each time the paper is resubmitted it is subject to a $25 charge.

Email submission -- If you are presenting more than one paper, each paper should be sent individually and the title of the paper should be noted in your email.  Eliminate page numbers, logos or any other extraneous material included on the manuscript page.

And try to eliminate use of unusual font types or those created specifically for you.  We had numerous problems with papers being unprintable or readable because fonts could not be identified or read by the printer.

  • Major headings are to be indicated by ALL CAPS; Sub-headings are to be indicated by Initial Caps.
  • Title – Do not type a separate title page for your paper. Center and type the paper title along with the name(s), title(s), and affiliation of the author(s) at the top of the first page of the manuscript.
  • Pagination – DO NOT NUMBER YOUR PAGES; we will affix the page numbers in the Proceedings.
  • Proofreading – CTA will not edit or proofread your manuscript so be sure that you are comfortable with both the content and accuracy of the copy before submitting it to us. Your paper will be reproduced directly from the electronic file (.pdf) that you submit to us. Any errors in your original manuscript will appear in the published paper; proofread carefully before you submit. Manuscripts are subject to approval of the Conference Committee for inclusion in the Proceedings. Do Not FAX a copy of your paper.

TECHNICAL SESSION PRESENTATIONS

The conference is offering the majority of its presentations in Technical Sessions. Panels and tutorials have separate presentation requirements.

  • Your presentation is 20 minutes.  You will be interrupted if you go over your allotted time. Session chairmen will be using timers and lights to maintain the session schedule. Your full paper will be published in the Proceedings of the conference; therefore, you should summarize the highlights for your oral presentation. And please keep in mind that the official conference dress is casual, i.e., no jackets and no ties. This applies to speakers, session chairs and panel and tutorial chairs.

  • Questions & Answers – The Question and Answer session has been eliminated. Speakers should use some of their presentation time for questions. This is not mandatory, but we do ask that you allow a few minutes at the end of your paper for questions.

  • Try to anticipate questions that may be asked – and answer them in advance as part of your presentation; in other words, include in your oral presentation those points that would be of most interest to the immediate audience. When a question is asked, if the answer will be found in the published version of your paper, please indicate that so you can keep your on-the-spot answers as brief as possible. Some questions may be best answered after the session, on an individual basis.

    Prepare visuals for Power Point projection. There is no provision for 35 mm slides. Your materials should be submitted on a CD-Rom. Your materials will be accepted at the Registration Desk when you check in.

    Avoid complicated visuals that require long reading time by the audience. Try to make your visuals attractive to view and easy to grasp. Remember that you are speaking in a large room with possibly hundreds of people. The person in the last row should be able to read your charts or graphs just as easily as some one in the front row. What might be acceptable to you as you sit at your desk, might not work as part of a presentation in a large room. Please be considerate of the attendees as you prepare your visual materials for presentation. Detailed illustrative material is not suitable for your oral presentation

TECHNICAL SESSION ROOM SET-UP

Each session room will be equipped with the following standard equipment:

  • Lavaliere microphone
  • Laptop computer
  • Podium
  • Screen
  • LCD projector
  • Light timers

Additional equipment may be ordered at the speaker's expense (TV/VCR); or you may bring your own equipment with you.

CONFERENCE REGISTRATION

Speakers must remit their reduced conference fee of $695, before January 31st. After that, the regular conference rates are in effect, and late papers will be scheduled on the program, possibly resulting in the elimination of papers from speakers not remitting the registration fee by the deadline. Manuscripts will not be published if the registration fee is unpaid. There are no refunds for speakers after the Conference Program is announced.

The conference fee covers all conference activities:  all continental breakfasts; all lunches; evening parties; all breaks; and participation in all tutorials, panels and technical sessions, plus, the conference materials distributed at the conference. There is a nominal fee for those participating in the field trip to the Polk Power Plant.

HOTEL RESERVATIONS

Reservations should be made by January 31st at the Sheraton Sand Key ($177/night), the host property. Call 727/595-1611; FAX 727/596-8488; web: www.beachsand.com; or email: sheraton@cft.net.

Please keep in mind that changes may be made at any time; but you cannot make a reservation in a hotel that is completely booked.

OVERFLOW HOTELS:  We're working with a number of properties on Clearwater Beach who have very competitive rates and are within walking distance to the Sheraton Sand Key (for those who like to walk).

Gulfview (Remodeled in 2004)
521 S. Gulfview Blvd.
Clearwater, Florida  33767
Phone: 727/447-6461
FAX: 727/443-5888
Email:  info@ramadagulfview.com
www.ramadagulfview.com
Rates:  Rooms are $169/standard

Baywatch Suites
600 Bayway Blvd.
Clearwater Beach, Florida  33767
Phone:  727-446-3477
Email:  guestservices@baywatchsuites.com
www.baywatchsuites.com
Rates:  $625/week or $99-$110/day

Bel Crest Beach Resort On the Water
706 Baywater Boulevard
Clearwater Beach, FL 33767-2609
www.belcrest.com
Email: belresort@aol.com
Phone: 727-442-7455
FAX: 727-442-4923
Rates: Rooms start at $75/night (Suites are available at higher rates); weekly rates also.

Sands Point Motel & Suites
433 Coronado Drive
Clearwater Beach, Florida  33767
Phone: 727-446-5608 or 1-800-433-2362
FAX:  727-442-7892
Email:  sandspointmotel@msn.com
Web: www.SandsPointMotel.com
Rates: $65/day to $550/week 

 



 


REGISTRATION FORM  -- CLEARWATER CLEAN COAL CONFERENCE

(Return with payment) – or call with credit card information to avoid filling out the form

$695 Now to January 31st

$795 February 1st to April 1st

$895 from April 2nd through May 15th

$995 from May 16th to the conference.

 

35th International Technical Conference on Clean Coal & Fuel Systems

June 6 to 10, 2010

Sheraton Sand Key

Clearwater, Florida, USA

Name_______________________________________________

First Name for Badge__________________________________

Title________________________________________________

Company____________________________________________

Address_____________________________________________

City__________________________State_______Zip________

Country_____________________________________________

Phone_______________________________________________

FAX________________________________________________

Email_______________________________________________

Registration Fee:       $____________

OPTIONAL EXTRAS:

Field Trip (6/11/10) to Polk Power Plant         $125.00

Spouse's Fee :                                                   $150.00

Spouse's Name_______________________________

Printed Proceedings volume -- CD-Rom is included in registration fee;

this is for a printed volume: $150.00

 

GRAND TOTAL (Registration plus Extras): $___________

 

Wednesday Themed Luncheon: 

Seat me at the Table on ___________________

 

 

The registration fee covers one CD-Rom of the Proceedings, all conference events (Sunday through Thursday (excluding the Polk trip), the Exhibit Center, 4 luncheons, 2 evening parties, all breaks, all Continental breakfasts, and all conference materials.

Method of Payment; Check One:

 Check enclosed (payable to CTA; remit to 601 Suffield Drive, Gaithersburg, MD  20878); or

 

 VISA No._________________________________________________________________

 

 MasterCard No.___________________________________________________________

 

VISA or MasterCard Expiration Date: ___________________________________________

 

Signature:________________________________________________________________

 

Coal Technology Association's FEIN: 75-1486129

 

ð  Send information about the Exhibit Center.

 

Spouses Registration - With so much to see and do in the Clearwater area; we don't plan specific activities for spouses.  However, the $150 fee covers the Welcome Party, four luncheons, beach party, Continental breakfasts and all refreshment breaks.  Keep in mind, the on-site spouse's registration is $175.

 

Student Registration -- To encourage participation by full-time students currently enrolled in a college or university, the Conference Committee is offering a registration fee of $295. 

Cancellations received in writing by May 10th will be refunded in full, less a $25 administrative charge.  Cancellations received after this date will not be refunded.  Substitutions are welcome at any time.   Fees paid by speakers are not eligible for refunds.

$295.00 – Proceedings Purchase – I can’t attend the conference please send me the Proceedings ڤ CD-Rom ڤ Printed volume; enclosed is my payment of $295 ($395 post-conference).  Attendees receive the CD-Rom version at check-in.

You may email your information to BarbaraSak@aol.com; call 301-330-2256 and we'll register you over the phone; or mail the form along with your check to CTA.

CTA reserves the right to modify the Conference Program at any time  

35th International Technical Conference

on Clean Coal & Fuel Systems

The Clearwater Clean Coal Conference

Barbara Sakkestad

928 Beacon Square Court #136

Gaithersburg, MD  20878

301-330-2256

barbarasak@aol.com

www.coaltechnologies.com